# ICT Network

## Record Management

### Adding a New Record

You can **manually create** a new record in DORAedge by selecting **+ Add \[Record Type]** from the table view of the record type. To save a record successfully, all required fields must be completed with valid information.

If a required field is missing or contains invalid data, it is highlighted in red and an error message is displayed. These issues must be resolved before the record can be saved.

{% hint style="info" %}
**Contracts** are the only record type that can be added to DORAedge via import. See [Importing Contract Records](/user-guide/contract-record-management.md#importing-new-contract-records).
{% endhint %}

***

### Editing a Record

You can update existing records in two ways:

* From the **table view**: Click the three-dot menu in the far-right column of the record row and select **Update**.
* From the **record view**: Click the three-dot menu in the top-right corner of the card and click **Update**.

{% hint style="info" %}
When you submit updates to a record, the system saves the record as a **new version**. Click Versions in the record card to see a log of all changes made to the record since initial creation.
{% endhint %}

***

### Record Statuses

* Upon creation, records are saved as **Active**. 
* To **Archive** a record, click on the Record in the table, from the three dots on the top right of the screen, click Archive.
  * **Archived Status:** the record will be excluded in the Register of Information report.
* To **Restore** records that are **Archived,** click on the record, and click on the Archived button on the top right of the screen.  
  * Restoring records makes them **Active** and can then be included in the Register of Information report.

***

### Exporting Records

All ICT Network records (Entities, Branches, Functions, Providers, ICT Assets, and Contracts) can be exported from DORAedge into an .xlsx file.

Exports provide an offline view of network data and include:

* All form fields, including those required for Register of Information reporting.
* System data such as internal IDs, creation dates, and the user who created the record.

Before exporting, choose whether to export **all network records** or a **specific subset of records**.

#### Export All Network Data

Use this option to export every ICT Network record into a single file.

To export all Network Data:

1. In the sidebar, go to the Network section, then click **Network** **Data**.
2. Click **Export All Records**, and review [Export Options](#export-options) to configure which records and data levels to include in the export using toggles.
3. Click **Export All Records** again to generate the .xlsx file.

#### Export Selected Records

Use this option to export specific record types or individual records.

To export selected records:

1. In the sidebar, go to the Network section, then click **Data**.
2. Click **Select Records Manually**.
3. In the Record Types sidebar, select either
   1. Entire record types (for example, Entities), or
   2. Individual records within a record type.
4. Repeat the selection for each required record type.
5. Review [Export Options](#export-options) to configure which records and data levels to include in the export using toggles.

#### Export Options

Export Options control which records and which level of detail are included in the exported file.

* **Archived Records**: Archived ICT Network records are excluded from Register of Information reporting, unless this setting is toggled on.
* **Contract Drafts**: Contract records that are partially completed are excluded from the Register of Information, unless this setting is toggled on.
* **Complete Contract Details**: By default, Network Data exports include limited Contract details. Enable this option to include all Contract fields.

#### Export Limitations

{% hint style="warning" %}
Network Data exports are provided for offline review purposes and should **not** be used for regulatory reporting.
{% endhint %}

Network Data exports **cannot** be used to import or update Contract records in DORAedge. To add new and/or modify existing Contracts in bulk, download editable spreadsheets from the Contracts page. See more information in [Contract Record Management](/user-guide/contract-record-management.md).


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